The Illinois UI Ha form is a crucial document for household employers in Illinois, used to report unemployment insurance contributions. This form requires specific information, including your unemployment insurance account number, the Federal Employer's Identification Number, and details about your household employees. Completing this form accurately ensures compliance with state regulations and helps avoid penalties.
The Illinois UI Ha form serves a crucial role in the realm of unemployment insurance for household employers. This form is specifically designed for individuals who employ household workers, such as nannies, caregivers, or housekeepers, and it helps ensure compliance with state regulations regarding unemployment insurance contributions. To begin, employers must provide their Illinois Unemployment Insurance Account Number and the Federal Employer's Identification Number (FEIN) assigned by the Internal Revenue Service. Personal identification details, including the employer's full name and mailing address, are also required. The form mandates that employers list each household employee, including their names and Social Security numbers, while also detailing the total wages paid to each employee for every quarter of the year. Employers must report all forms of compensation, including salaries, bonuses, and even non-cash benefits like meals or lodging. If an employer has more than eight employees, additional documentation is necessary. Furthermore, the form requires calculations to determine taxable wages and contributions due, based on a specified wage base. This process not only aids in proper reporting but also helps employers avoid penalties that could arise from filing inaccuracies or failing to meet deadlines. Completing the Illinois UI Ha form accurately is essential for maintaining compliance and ensuring that household employees receive the unemployment benefits they may need in the future.
What is the Illinois UI Ha form?
The Illinois UI Ha form is a report that household employers must file to report wages paid to their employees and to calculate unemployment insurance contributions. This form is essential for compliance with state unemployment insurance laws and helps ensure that employees are covered under the unemployment insurance system.
Who needs to fill out the UI Ha form?
Any household employer in Illinois who has employees that meet certain criteria must complete the UI Ha form. This includes individuals who have paid wages to household employees during the reporting period. Employers must report all covered workers, including full-time and part-time employees, who performed services or received pay during the payroll period.
What information is required on the UI Ha form?
The form requires various details, including your 7-digit Illinois Unemployment Insurance Account Number, the 9-digit Federal Employer's Identification Number (FEIN), your name, address, and the names and Social Security numbers of your household employees. Additionally, you must report the total wages paid to each employee for each quarter of the year.
How do I calculate the total wages paid for each quarter?
To calculate total wages, you need to sum up all payments made to each employee during the quarter. This includes salaries, commissions, bonuses, tips, and any other forms of remuneration. If no wages were paid in a quarter, you should enter "0." Make sure to report any wages that exceed the unemployment insurance taxable wage base amount, which is $13,560 for 2012.
What happens if I do not file the UI Ha form by the deadline?
If you fail to file the UI Ha form or pay the required contributions by the due date, you may incur penalties and interest. It is crucial to meet the deadlines to avoid these additional costs. Filing on time helps maintain compliance with state regulations and protects your employees' benefits.
Where should I send the completed UI Ha form?
Once you have completed the UI Ha form, mail it along with your payment to the Illinois Department of Employment Security at PO Box 3637, Springfield, IL 62708-3637. Ensure that all required information is filled out accurately to avoid processing delays.
What should I do if I have questions about the UI Ha form?
If you have questions or need assistance regarding the UI Ha form, you can call the Unemployment Insurance Hotline at 1-800-247-4984 (option 2). For individuals who are hearing impaired, the TTY number is 866-212-8831. It is important to seek help if you are unsure about any part of the form to ensure accurate reporting.
Missing or Incorrect Identification Numbers: It's crucial to accurately enter your 7-digit Illinois Unemployment Insurance Account Number and the 9-digit Federal Employer's Identification Number (FEIN). Errors here can lead to processing delays or complications.
Incomplete Employee Information: Ensure you provide the full names and Social Security numbers of all household employees. Omitting any details or listing them incorrectly can cause issues with your report.
Misreporting Wages: Carefully report the total wages paid to each employee for every quarter. If no wages were paid, you must enter "0." Failing to do so can result in incorrect calculations and potential penalties.
Ignoring Taxable Wage Limits: Remember that for 2012, the taxable wage base is $13,560 per employee. If wages exceed this amount, accurately calculate the excess and report it correctly. Mistakes here can lead to overpaying or underpaying your contributions.
Neglecting to Sign the Report: The report must be signed by the person listed in Step 1, Line 2. If someone else signs, a Power of Attorney must be attached. Failing to sign or provide proper authorization can delay processing.
UI-HA Report for Household Employers Instructions
You may file on-line at https://taxnet.ides.state.il.us
Step 1
Line 1a Enter your 7-digit Illinois Unemployment Insurance Account Number.
Line 1b Enter the nine digit Federal Employer's Identification number (FEIN) assigned to you by the Internal Revenue Service.
Line 2 Enter your first name, middle initial and last name.
Line 3 Enter the street address including the city, state and zip code where you want to receive this form.
Step 2
Lines 6 through 14 - use one line for each employee
Column A
Print the last and first name(s) of your household employee(s).
Column B
Complete this item by copying your employee’s social security number from his or her Social Security card.
Columns C through F (quarters)
Enter the total wages paid to each employee for each quarter of the year. If no wages were paid for that quarter, please enter "0".
Wages include (a) salaries, commissions and bonuses, tips reported to the employer, separation pay, vacation pay, prizes, sick pay, payments on account of retirement; (b) the reasonable cash value of remuneration paid other than cash, such as goods, meals and lodging; and (c) any remuneration for services performed within the State which is considered wages under the Federal Unemployment Tax Act.
Line 15 If you had more than eight household employees during 2012, use an additional sheet of paper and include the information in Step 2 for each additional worker. Total each Column C through F on the attachment, and write the totals on Line 15 in the appropriate column.
Line 16a Add Lines 6 through 15 within each column. This is the total wages paid for each quarter.
Step 3
Line 16b Copy totals from line 16a above.
Line 17 Write in the total wages paid in excess of the unemployment insurance taxable wage base amount for each worker. For 2012, the taxable wage base amount is $13,560 for each worker.
An employer must pay unemployment insurance contributions on only the first $13,560 in wages for each employee.
Example: You have one household employee that you pay $5,000 each quarter. During the first and second quarter, the wages paid to the employee total $10,000, so you would enter “0” in each column for the first and second quarters. During the third quarter, the total amount paid to the employee reaches $15,000 which exceeds the $13,560 unemployment insurance taxable wage base by $1,440. So the amount to be entered on Line 17 for the third quarter, is $1,440 ($15,000-$13,560). The fourth quarter wages of $5,000 must be entered on Line 17 for the fourth quarter since the wage base was met during the third quarter.
1st quarter
2nd quarter
3rd quarter
4th quarter
Ex Line 17
$ 0
$1,440
$5,000
UI-HA instructions (12/12)
Step 3 continued
Line 18 Subtract Line 17 from Line 16b and enter the result on Line 18. These are your taxable wages.
Lines 19 and 20
For each quarter, calculate your unemployment insurance contribution. Within each column, complete either Line 19 or 20, whichever is applicable.
Line 21 Quarter totals: Enter the amount from Line 19 or 20 in each column. This is your contribution due for each quarter.
Line 22. Grand total. Add the quarterly totals from Line 21 (Columns C, D, E and F) and enter the result on Line 22. This is your 2012 total
unemployment insurance contributions due.
Step 4
Line 23-26 Enter the total number of employees (full or part time) who are covered by unemployment insurance and who performed services during or received pay for the payroll period including the 12th of
each month of the quarter. Include workers who have earned more than $13,560 in the calendar year and those on vacation or paid
sick leave. Exclude workers on strike.
Step 5
Line 27 Write the amount shown on line 22. This is your total 2012 unemployment insurance contribution.
Line 28 Write the amount of any previous payment made to the Illinois Department of Employment Security for the liability shown on Line 27.
Line 29 Subtract Line 28 from Line 27.
This is the amount of unemployment insurance contribution due.
Make your check payable to the Illinois Department of
Employment Security.
Step 6
Line 30 If you have stopped employing workers, write the date of the last day you employed workers.
Step 7
Line 31 This report must be signed by the person named in Step 1, Line 2. If signed by any other person, a Power of Attorney must be attached.
MAIL YOUR COMPLETED REPORT ALONG WITH YOUR CHECK TO:
ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PO BOX 3637
SPRINGFIELD IL 62708-3637
General Instructions
What if I do not file or pay by the due date?
If you do not file a processable return or pay the tax you owe by the due date, you will owe penalty and interest.
What if I need to correct information I reported? Where may I obtain help or more information?
For other related forms or help with questions regarding unemployment insurance, please call the Unemployment Insurance Hotline toll-free at 1 800 247-4984 (option 2).
The TTY number for the hearing impaired is (866) 212-8831.
State of Illinois
Form UI-HA Report for Household Employers
Step 1: Tell us about yourself
Illinois Department of Employment Security
File on-line at https://taxnet.ides.state.il.us
1a ________________________________ b ___ ___–___ ___ ___ ___ ___ ___ ___
Illinois account number (Unemployment Insurance)
Federal employer’s identification number
2___________________________________________________________________
Your name (first, middle initial, last)
3___________________________________________________________________
Street Address
___________________________________________________________________
City
State
Zip
Step 2: Report your household employee information
5For unemployment insurance reporting, complete Columns A-F
6
A
B
C
D
E
F
Name
Social
1/2012
2/2012
3/2012
4/2012
(last, first)
Security No.
QTR. ending Mar. 31
QTR. ending June 30
QTR. ending Sept. 30
QTR. ending Dec. 31
•
7
_____________________________
8
9
10
11
12
13
14
15
Other (attach) ________________________
16a Column totals: Add Lines 7 through 15 in each column
Step 3: Figure your unemployment insurance
contribution due for each quarter
16b Column totals: Copy totals from line 16a above.
______________________
_____________________
17Write the total wages paid in excess of the taxable
wage base amount ($13,560 per employee for 2012).
18
Subtract Line 17 from Line 16b.
19
If Line 16a is less than $50,000, multiply Line 18 by
your 2012 contribution rate or 5.400%, whichever is less.
20
If Line 16a is $50,000 or more, multiply Line 18 by
your 2012 contribution rate.
21
Quarter totals: Enter the amount from Line 19 and/or 20.
22
Grand total: Add the quarter totals from Line 21 (Columns C, D, E and F) and write the result on Line 22.
_________________
UI-HA front 1 of 2 (12/12)
PLEASE RETURN THIS PAGE AND PAGE 2 OF THIS FORM
Step 4: Number of employees who are covered for unemployment insurance
Write the total number of covered workers (full and part time) who performed services during or received pay for the payroll period including the 12th of each month of each quarter. If none, write “0”
23
January 12
__________
February 12
March 12
___________
24
April 12
May 12
June 12
25
July 12
August 12
September 12
26
October 12
November 12
December 12
Step 5: Figure your total unemployment insurance contribution due
27
Write the amount from Line 22.
____________I ____
28
Write the amount of any previous payment to the Illinois Department of Employment Security for the liability shown on Line 27.
29
Subtract Line 28 from Line 27. Make your check payable to the Illinois Department of Employment Security.
Step 6: Complete if you are no longer employing workers
30
Write the date you stopped employing workers.
____/_____/____
month day year
Step 7: Sign below
Under penalties of perjury, I state that I have examined this report and, to the best of my knowledge, it is true, correct, and complete.
31 ____________________________________________________________
____/____/__________
(_____) ______________
Household employer’s signature (full name)
month day
year
Daytime telephone number
Filing deadline: April 15, 2013
You may file and pay on-line at https://taxnet.ides.state.il.us
Mail your completed report along with your check to:
ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY
PO BOX 3637
UI-HA back 2 of 2 (12/12)
This state agency is requesting information that is necessary to accomplish the statutory purpose as outlined under 820 ILCS405/100-3200. Disclosure of this information is REQUIRED. Failure to disclose this information may result in statutorily prescribed liability and sanction, including penalties and or interest. This form has been approved by the Forms Management Center.
PLEASE RETURN THIS PAGE AND PAGE 1 OF THIS FORM
When filling out the Illinois UI-HA form, consider the following guidelines to ensure accuracy and compliance.
The Illinois UI-HA form is an essential document for household employers reporting unemployment insurance contributions. Alongside this form, several other documents are commonly used to ensure compliance with state regulations. Below is a list of these documents, each serving a specific purpose in the unemployment insurance reporting process.
These documents work together to facilitate accurate reporting and compliance with unemployment insurance requirements in Illinois. It is crucial for employers to understand their responsibilities and ensure all forms are completed correctly and submitted on time.
Understanding the Illinois UI Ha form can be challenging. Here are ten common misconceptions about this important document:
Clearing up these misconceptions can help ensure compliance and make the filing process smoother for everyone involved.
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